Voluntary resignation letter

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For various reasons there is the opportunity that at some point you will have to resign from a job in a company; for this it will be necessary to present a voluntary resignation letter, In short, it is a document through which you communicate a voluntary withdrawal from the organization.

Next, we will explain more about what it is. the voluntary resignation letterand how to write it correctly.

When to use a voluntary resignation letter?

The letter Es un instrumento que se usa cuando deseas dejar tu trabajo, ya be debido a que no te gusta el ambiente laboral o debido a que has encontrado un trabajo con mejores prestaciones.

So the first piece of advice we can give you is that the decision to resign should be well thought out and you should weigh it. the advantages and disadvantages.

If you made this decision, you have to make use of this voluntary resignation letter, now you will learn to write it.

Write your voluntary retirement letter

It is true that on the internet we can find a countless examples and templates of voluntary resignation letters. And even though the simplest thing is basically to download one of these templates and fill it in with our data, it is best to write the letter yourself. For this there are a series of tips that you must follow, to be able to write a good letter.

The first piece of advice to follow, and a very common mistake, is that the The letter should be direct, concise, and clear. Y es que aunque es factible que hayas aprendido mucho en tu trabajo y aprecies la ayuda que se te ha brindado a lo largo de tu estadía, el target de esta carta no es agradecer y ofrecer tus felicitaciones.

Therefore note that the the letter must be concise In two points, the first is that you have made the decision not to continue with the company, and the second is the date you plan to do so.

The second tip is that while you should be direct, regardless of whether it wasn't your dream job, you should keep it formal. This is why it is recommended that you explain in a simple way the reasons why you have made the decision to leave the company. But it is also highly recommended that, even though these reasons will be in the letter, you express them personally to whom it corresponds.

Content of the letter

Pasemos ahora a analizar el contents que debería tener esta carta. Primero encontramos la fecha en la parte de arriba derecha de la carta, esta fecha debe corresponder a aquella en la que vas a entregar la carta al responsable. El segundo dato que debe incluir es el Vessel Name of the letter on the next line on the far left.

The next information to include is the position of the sender of the letter, this to increase formality. In the next line you must access the name of the company you are resigning from, and in short you must access the address of the same company (although in fact this information is optional, this information adds more formality to the letter).

Then you must write the most important part of the letter, which is the body. It is advisable to start with a formal greeting addressed to the recipient of the letter, followed by the reason for said letter, for this you must clarify that you made the decision to cause your voluntary withdrawal from the company in question, and then indicate what is the last day you plan work in the company. Finally, you must end with your name and signature.

The news

The best thing is that when leaving a job you do it in the most orderly and simple way possible, since this makes things easier for both the company and for you as an employee. For this, it is highly recommended that you notify of your resignation. Although it is optional that you respect the notice or not, you should know that if you do not respect it, there is the opportunity that the company will penalize you by deducting the days that you do not find given as planned.

Given the above, you should consider that the best is plan your resignation as far in advance as possible; This will be beneficial to both the company and you. And in conclusion, with respect to the wording, it is best to specify that your last working day is a working day, since, if you select Saturday or Sunday as the departure date, the company must pay you part of Saturday at the same time as holding you. active for Sunday, and that's not something that's going to be really easy for the company.

Addressee of the letter

One of the most common questions is who should voluntary withdrawal letter, and there are several opportunities in which we could think in the first instance; our direct manager, head of human resources, etc.

The solution may vary depending on the company in question, but the order of priority is as follows: if there is a company human resources department, Ideally, they should be delivered directly to you; There is usually a person in charge of the department where you work, so you should go to that person.

In the event that the company where you work does not exist HR department, The most recommended thing is that you hand it over personally to your direct boss. It is also recommended that when you deliver your letter you request a receipt for said letter, you should also inform yourself of the next steps to be able to make the resignation, thus informing you about the liquidation procedure and the delivery of the documents.

Verbal communication of the voluntary termination procedure

It is essential that throughout your resignation procedure you maintain good communication in order to facilitate the entire procedure. Therefore while the voluntary resignation letter It is very important in this procedure, and it is highly recommended that you follow the following verbal communication tips for your resignation procedure.

First you must be sure of the decision you are going to make, therefore if it is already a decision made be sure to communicate it to your direct boss in the first instance; And this is something you must do because this way you will be able to prepare the transition procedure in which you will have to find the person to replace your position.

At the same time, the transition plan can include your support for the training of the next person to take your place.

If your work has not been a good work environment, or if your relationship with your boss is not the most appropriate, what you should do is prepare yourself to be able to face verbal communication about yourself. cessation of activities in the company; This is why you must remain calm and look for the best words to communicate your decision, always being respectful and avoiding conflicts that make the resignation procedure difficult.

To prepare your departure is that you take into account the following 4 points:

• You must first be aware of the statement of the reasons why you are resigning, from this dynamic you will be able to present solid fundamental principles about the reason for your decision, and the more firm you remain, the better so that the resignation procedure is seriously considered. .
• As a second issue, you should consider that your attitude should be positive, therefore as long as you address yourself verbally, make sure you are grateful for the time and also for the possibility that the company has given you to gain experience. From this dynamic you will always be able to keep the doors of the company open.
• The third tip is that you always keep the collaboration; This means that, even though your responsibilities will decrease, your support may be required to continue the procedure as normal. Even though you must make sure that this collaboration must be on the part of both parties.
• Finally, you should consider that you should always pay attention to the well-determined departure date, in order to communicate it clearly and always be clear about the use of your activities at the end of the official way.

conclusion

Al revisar el post, debe considerar que el the voluntary resignation letter should be short and concise, Offering no more information than necessary, in other words, you must clarify the reason why you decided to resign and you must also explain the date on which you will leave your responsibilities completely.

Likewise, it is highly recommended that you always maintain a magnificent verbal communication, always maintaining formality and professionalism. Therefore, always consider being in contact with your boss, with the human resources department, with your co-workers, and also with your future successor in case they ask for your support to train the new employee.