How to use Gmail in Microsoft Outlook: Gmail is one of the most popular email services. It's a popular pick for its awesome interface, priority inbox system, customizable tagging, and powerful email filtering. Gmail, therefore, is the first choice for advanced users. On the other hand, Outlook is the biggest draw for business and office users due to its simplicity and its integration with professionally productive applications such as the Microsoft Office store.
If you are a regular Gmail user but want to access your emails in Gmail through Microsoft Outlook, to use Outlook features, you will be glad to know that it is possible. Gmail allows you to read your emails in some other email client using IMAP (Internet Message Access Protocol) or POP (Post Office Protocol). There may be several reasons why you want to set up your Gmail account in Outlook. For example,
- You may want to use a desktop email client instead of a web interface.
- You may need to access your emails while offline.
- You may want to use Outlook's LinkedIn toolbar to find out more about your sender from their LinkedIn profile.
- You can easily block a sender or an entire domain in Outlook.
- You can use the Facebook-Outlook sync feature to import your sender's photo or other details from Facebook.
How to use Gmail in Microsoft Outlook
To access your Gmail account through Microsoft Outlook, follow the two main steps below:
ALLOW IMAP IN EMAIL TO ALLOW OUTLOOK ACCESS
To set up your Gmail account in Outlook, you will first need to enable IMAP in Gmail so that Outlook can access it.
1. Type gmail.com in the address bar of your web browser to access the Gmail website.
2.Access your Gmail account.
3.Please note that you cannot use the Gmail application on your phone for this purpose.
4.Click on the gear icon in the upper-right corner of the window, and then select Settings from the drop-down menu.
5.In the settings window, click on the "Forwarding and POP / IMAP" tab.
6.Navigate to the IMAP access block and click the radio button $0027Enable IMAP$0027 (For now, you will see that the status says that IMAP is disabled).
7. Scroll down the page and click "Save Changes" to apply the changes. Now if you reopen $0027 Forwarding and POP / IMAP$0027, you will see that IMAP is enabled.
8. If you use two-step authentication for Gmail security, you will need to authorize Outlook on your device the first time you use it to access your Gmail account. To do this, you will need to create a one-time password for Outlook.
- Access your Gmail account.
- Click on your profile photo in the upper right corner of the window and then Google Account.
- Go to the Security tab in the account window
- Scroll down to the 'Sign in to Google' block and click 'App password'.
- Now, select the application (ie Mail) and device (say Windows Computer) that you want to use and click Generate.
- You already have the application password ready to use when you connect Outlook with your Gmail account.
ADD YOUR EMAIL ACCOUNT TO OUTLOOK
Now that you have IMAP enabled in your Gmail account, you just have to add this Gmail account to Outlook. You can do it by following the steps indicated.
1.Type outlook in the search field on your taskbar and open Outlook.
2.Open the File menu in the upper left corner of the window.
3.In the information section, click on "Account Settings".
4.Select the "Account Settings" option from the drop-down menu.
5. The account settings window will open.
6.In this window, click New under the Email tab.
7. The Add Account window will open.
8.Select the radio button "Manual configuration or additional server types" and click Next.
9. Select the radio button "POP or IMAP" and click Next.
10. Enter your name and email address in the appropriate fields.
11.Choose the account type as IMAP.
12.In the incoming mail server field, type "imap.gmail.com" and in the outgoing mail server field, type "smto.gmail.com".
13.Enter your password. And check the "Require login using strong password authentication" checkbox.
14.Now, click on "More settings ...".
15.Click the Outgoing Server tab.
16.Select the "My outgoing server (SMTP) requires authentication" check box.
17.Select the radio button $0027 Use same settings as my incoming server$0027.
18.Now, click on the Advanced tab.
19. Enter 993 in the Incoming server field and in the list $0027 Use the following encrypted connection type $0027, select SSL.
20. Type 587 in the Outgoing server field and from the "Use the following type of encrypted connection" list, select TLS.
21. Click OK to continue and then click Next.
So, that's it, now you can use Gmail in Microsoft Outlook without any problem. Now you can access all the emails in your Gmail account through the Outlook desktop app, even when you're offline. Not only that, you also have access to all the amazing features of Outlook!
I hope the above steps were helpful and that you can now easily use Gmail in Microsoft Outlook, but if you still have any questions about this tutorial, feel free to ask them in the comment section.